Job Description

The downtown New York City office of a well-known law firm is looking for a Legal Secretary (5 days in office) to provide coverage where needed (overflow work, leaves of absence and vacation). This is a great opportunity for Legal Secretaries who are looking to work with a variety of practices and teams! The Legal Secretary will be an integral part to providing admisitrative support.

Job Duties and Responsibilities:

• Prepare, proofread, edit, and format a variety of legal documents
• Table of Contents, Table of Authorities and blacklining
• Prepare New Case Memos and Engagement Letters
• Manage and enter attorney time into the Firm's billing system
• Prepare and submit attorney expense reports to the Accounting Department
• Maintain, file, and organize client files in the Firm's Document Management System
• Format and edit PowerPoint presentations
• Perform other administrative duties, such as arranging meetings and conference rooms, making reservations and travel arrangements, ordering meals, making copies, etc.
• Provide vacation/absence coverage for other Secretaries as needed
• Assist with ad hoc projects

Qualifications:

• High school diploma required
• Candidates must have 5+ years of law firm experience as a Legal Secretary or Legal Administrative Assistant
• Proficiency in Outlook, Word, Excel, PowerPoint, and Adobe
• Proficient with drafting, editing, blackline and styles
• Experience with iManage, Best Authority, time and billing systems, and Adobe Professional is preferred
• Must be open to fully in office - Downtown NYC

If you are qualified, interested and would like to be considered, please send an MS Word or PDF version of your resume to Jess Levinson at jlevinson@bhsg.com Applicants without a resume attached may not be considered.

Desired Skills and Experience

- At least 5 years of experience as a Legal Secretary or Legal Admin Assistant
- Proficient with drafting, editing, styles, TOCs and TOAs
- Heavy calendaring
- Must be willing to go to office 5 days a week
- Must be open to downtown NYC

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Job Tags

Flexible hours,

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