Job Description

Legal Office Support & Scheduling Assistant - Position in Naples, FL

Our growing and reputable law firm is seeking a skilled Legal Office Assistant to help support its team in Naples, Florida. This is an excellent opportunity to contribute to a dynamic and fast-paced environment and join our team. The ideal candidate will work closely with the office manager, paralegals and other support staff, take initiative, be well organized and detail-oriented, provide exceptional customer service, work independently and manage multiple tasks during the course of a single business day.

Key Responsibilities:

• Schedule deadlines, hearings, depositions, mediations, conferences, and other events using a variety of ancillary systems and programs is required
• Maintain and organize electronic case files from the E-Service portal
• Work closely with our attorneys and paralegals each day by answering and directing telephone calls, and coordinating meetings
• Update files with case status and information daily
• Assist paralegals in compiling and organizing documents and records, as well as to assist them in preparing binders and/or folders.
• Assist the office manager in a variety of duties including, but not limited to, receiving in and allocating client payments, scanning/categorizing/opening and closing client files
• Conduct light reception duties as back up to the receptionist by greeting clients, visitors and other professionals, answering phones, routing calls, and preparing conference rooms for meetings

Requirements and Qualifications :

• Must have at least 2-3 years of experience as a legal support assistant
• Familiarity with legal procedures & terminology
• Strong verbal and written communication skills
• Experience with electronic filing in state and federal courts and calendaring
• Knowledge of the litigation process
• Knowledge of court procedures including, but not limited to Florida E-Filing (ECF)
• Case Management and Document management using Microsoft Outlook, Word, Excel, Adobe, E-file legal documents in Florida's E-Portal System
• Ability to multi-task in a fast-paced environment and staying calm under pressure of multiple deadlines is essential
• Good written and verbal communication skills, good common sense, and excellent problem solving skills
• Detail oriented, work well under pressure, and have a good attendance record

Benefits after completion of eligibility criteria:

• Competitive salary with performance-based bonuses
• Comprehensive health, dental, and vision insurance
• 401(k) with employer match
• Paid time off and holidays

**Professional references, completion of an application and background check are required.**

To apply, please submit your resume and cover letter to Michelle Schmitt at mschmitt@chtlegal.com .

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