Job Description

Job Description

Job Description

ABOUT BAY STATE MILLING

Bay State Milling is a family-owned company with a strategic intent to support the growth of the next generation of grain-based foods in North America by providing the leading array of plant-based ingredients. Since 1899, we have proudly provided exceptional quality flour and grain products, and we continue to build on our legacy as we bring new supply chains and technologies into our realm of capabilities. Our Core purpose is to provide food ingredients to promote the growth of healthful and affordable food choices for the consumer.

We recognize that the universe of grain-based foods is constantly changing and responding to consumers’ desire for variety, healthfulness, great taste and affordability in their food choices. We are not afraid of change; in fact, we believe that change cultivates opportunity. Our goal is to stay a step ahead of our customer’s needs, while always maintaining the trust they have placed in us for generations. We are committed to maintaining our Core Values of INTEGRITY, CREATIVITY, COLLABORATION, CARING and QUALITY in pursuit of achieving this goal.

SUMMARY

The Trading Assistant Supervisor serves as a critical member of the Supply Chain Finance team, in both performing the day-to-day responsibilities of a Trading Assistant and providing direct leadership to the broader trading assistant team. This role ensures accuracy and timeliness in executing ingredient purchasing processes and payments supporting our North American milling operations, while also guiding and developing team members. The position is a key business partner to the ingredient procurement teams, supply chain, and external suppliers, with a focus on driving operational excellence, process consistency, and cross-functional alignment.

This is a full-time, hybrid position based in Golden Valley, MN.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Execute end-to-end transactions related to grain supplier payments, including managing contract applications, verifying deductions, and reconciling shipments.

• Manage and process advance payments for suppliers while ensuring accuracy and adherence to contract terms.

• Supervise day-to-day responsibilities of the trading assistant team, providing coaching, development, and performance oversight.

• Act as a key liaison between the team and other departments such as Finance, Supply Chain, Plant Operations, QA, and Transportation to resolve issues and drive alignment.

• Provide support for documentation, contract discrepancies, and settlements in coordination with grain sourcing and plant production teams.

• Identify and implement process improvements, standard operating procedures, and system enhancements to increase efficiency and accuracy.

• Lead team meetings, set priorities, and ensure alignment with business timelines and compliance standards.

• Train new and existing team members, foster knowledge sharing, and contribute to a culture of continuous improvement.

• Support departmental reporting and provide insights or updates to stakeholders as needed.

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree in Business, Finance, Supply Chain, or related field preferred; equivalent experience will be considered.
• 3+ years of relevant experience in commodity merchandising support, finance administration, or supply chain operations.
• Prior leadership experience (formal or informal) or a demonstrated ability to lead projects or teams.
• Strong attention to detail with the ability to manage transactional responsibilities while also mentoring others.
• Skilled in troubleshooting, issue resolution, and collaborating across functional teams.
• Proficiency in ERP and reporting systems; experience in the grain-based foods industry is a plus.
• Intermediate proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.) with the ability to create and edit documents, develop basic spreadsheets and reports, and effectively communicate through email and written materials.
• Strong interpersonal, communication, and organizational skills.
• Ability to balance individual contributor tasks with leadership duties in a fast-paced, hybrid work environment.

LANGUAGE SKILLS

Must be capable of following and communicating both written and verbal instructions in English. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write in English and complete reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, customers, and top management, public groups, and/or boards of directors.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee may occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

SAFETY

While performing the essential job functions, the employee is expected to work in a safe manner and follow company policies regarding safety. It is the expectation and responsibility of the employee to report all injuries immediately to the supervisor, and to report to supervision any safety situation that the employee feels is substandard and poses a risk for employee injury, property damage, or loss.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment is essentially an office setting. The noise level in the work environment is usually low to moderate.

TEAMWORK

Ensures that appropriate individuals are informed about matters impacting their areas of responsibility; leads others well; shares knowledge and experience with others; demonstrates respect and consideration for others' opinions; contributes to the overall task of the team.

Demonstrates integrity; works effectively in teams; facilities inter-departmental cooperation; cooperates with supervision and peers to accomplish work assignments; helps create and maintain effective working relationships.

FOOD SAFETY / SECURITY REQUIREMENTS

The Company is committed to producing and delivering defect-free products. To ensure this, all employees are required to be trained on and adhere to the Good Manufacturing Policies set forth by the Company as they pertain to personnel practices, equipment, and facilities. It is also vital that all employees be aware of the work environment and when possible, prevent accidental or intentional adulteration of products produced at this facility. As a result, any employee has a right to put product on hold if they have a concern. At the plant level, only the Quality Assurance Manager and General Manager have the authority to release products on hold.

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